Text to define
OPENAX companies including all subsidiaries, holdings, and affiliated entities (“OPENAX”) work with many suppliers worldwide to fulfill client engagements. In this context, OPENAX holds that corporate social responsibility should extend to its entire supply chain. This Supplier Code of Conduct (“Code”) outlines the standards and business practices to which OPENAX requires its direct and extended Suppliers to adhere in the course of their dealings and conduct with OPENAX, its employees and on its premises. The scope of this requirement includes all tiers of suppliers, manufacturers, contractors, subcontractors, agents, distributors, and consultants (each a “Supplier” and collectively “Suppliers”). It also extends to parent, subsidiary, agents, subcontractors, and affiliate entities and applies to all workers, including permanent, temporary, contract, foreign, or migrant workers (each an “Worker” and collectively “Workers”). It is the Supplier’s responsibility to ensure compliance with both the intent of this Code among all Workers and throughout its supply chain, including all sub-tier suppliers/individuals, through dissemination, education, and verification.
OPENAX reserves the right to modify the provisions in this Code as it deems fit, but in particular due to changes related to its compliance program, changes on applicable legislations, rules or regulations. In such case, Recom Technologies notify its Supplier in writing and may provide training on respective changes if necessary. The Supplier will be bound by such modifications upon delivery of notice without the need for Supplier’s consent or acknowledgment.
Legal Compliance: The Supplier will uphold legal and regulatory standards in every aspect of business, and comply with the laws, policies and standards that guide activities around the world, including Code of Ethics and Business Conduct of OPENAX CODE OF ETHICS AND BUSINESS CONDUCT. Suppliers shall: - Comply with all applicable laws and regulations of the countries, states, and localities in which they operate. This includes, but is not limited to, laws and regulations related to ethical business practices, antitrust or competition law, quality, labor and employment practices, health and safety, environmental protection, data privacy and protection, and economic sanctions (including embargoes), and any other laws that are otherwise applicable to the products and/or services provided to OPENAX. - Abide by industry standards of conduct relevant to the areas described in this Code. - Obtain, maintain, and operate in accordance with all applicable permits, licenses, and registrations.
Anti-corruption: The Supplier will comply with the provisions of all applicable anti-bribery and anticorruption laws, rules and regulations in countries where the Supplier conducts its business, and shall comply with the Anti-Bribery and Anti-Corruption Policy of OPENAX as described in its Code of Ethics and Business Conduct. Suppliers will not pay bribes or engage in corrupt practices in order to advance business interests of OPENAX. This includes any direct or indirect offering, promising to pay or authorizing the payment of money or anything of value to local government officials for the purpose of influencing the decision of public officials.
Fair Competition: Suppliers must not engage in illegal cooperation with competitors including bid rigging, price fixing, market allocations, or any other prohibited conduct that limits free and fair competition.
Confidential Information: Suppliers must secure OPENAX is private and confidential information in their possession, use it only per our instructions, and safeguard it from unapproved or unintended disclosure. Suppliers and Workers are prohibited from taking photos or video while on OPENAX premises without preapproval. This obligation continues after our business relationship ends.
Non-retaliation: The Supplier will support an open environment where individuals feel comfortable asking questions and reporting concerns. In this context, Suppliers shall have a system in place to empower workers to report concerns or grievances in the workplace, free from fear or threat of reprisal, retaliation, intimidation, and harassment.
Conflicts of Interest: The Supplier will take appropriate measures to prevent conflicts of interest and make business decisions based on the interest of the Supplier’s company and not for personal gain or benefit. Suppliers shall:
Export, Import and Trade Controls: The Suppliers shall abide by all relevant applicable laws and regulations on trade, import and export controls in the countries/regions where they operate, and earnestly fulfill relevant responsibilities and obligations.
Suppliers must respect their Workers by ensuring them, within the context of the Supplier’s business operations, a right to life, personal liberty, and personal security. Suppliers must comply with all applicable laws and regulations, including treaties and international standards such as the UN Global Compact’s Ten Principles, UN Guiding Principles, Universal Declaration of Human Rights, International Bill of Human Rights, OECD Guidelines for Multinational Enterprises, and the ILO’s Core Labour Standards as codified in the 8 core conventions. Special attention to ensuring these rights are upheld should be given to those who are at heightened risk for vulnerability or marginalization such as women, young people, indigenous peoples, ethnic/racial minorities, people with disabilities, and migrant or foreign workers.
Non discrimination: Suppliers will not discriminate in hiring, compensation, discipline, termination or retirement, relying on a person’s race, color, gender, national origin (or ethnicity), age, religion, disability, sexual orientation, gender identity, veteran status, marital status and any other protected characteristics or beliefs.
Harassment: Suppliers will not subject their employees to physical, verbal, sexual, or psychological harassment, nor use corporal or physical punishment to discipline employees.
Coercion: Suppliers shall not use any means of coercion such as intimidation, threats, or harassment, directly or indirectly, to pressure Workers into accepting or staying in a job. All Workers are to freely choose their employment and must be aware of all terms and conditions associated with their employment status, job functions, compensation, and process for termination of employment by either the Supplier or Worker. The Supplier must provide this information to the Worker in their primary language and all contractual elements are to be agreed upon before the commencement of employment activities. Records of all Worker contracts and agreements should be kept and be available for review or verification purposes by Recom Technologies or an appointed third party.
Compensation: Suppliers will comply with applicable compensation laws and regulations, including those relating to minimum wages, overtime premiums, allowances and benefits. Suppliers shall pay at least the legally required compensation or the prevailing industry compensation, whichever is higher.
Working Hours: Suppliers will comply with all applicable laws and regulations regarding working hours. Other than in exceptional circumstances, workers must not work over the legal limits or over regular overtime hours per week. Overtime shall not be requested on a regular basis and must be voluntary.
Work Documentation: Suppliers must only employ Workers with legal authorization to work in accordance with all local laws and regulations. Authorization must be validated through appropriate legal documentation. Suppliers shall not confiscate, or in any way withhold, legal documentation of Workers.
Freedom of Association and Right to Collective Bargaining: OPENAX recognizes the right of Workers to form employee representative bodies and to bargain collectively to regulate working conditions. In its operations, the Supplier shall uphold the right of employees to join trade unions. Establishing, joining, or becoming a member of a trade union shall not be used as a reason for unjustified 3 discrimination or retaliation. Unions shall be allowed to operate freely and in accordance with the law of the place of employment. This includes the right to strike and the right to collective bargaining. The supplier shall exclude the use of security forces to interfere with freedom of association. OPENAX encourages suppliers to promote constructive and transparent dialog between employees, their representatives, and management when handling internal conflicts and grievances relating to working conditions.
Suppliers will not employ individuals in violation of the local mandatory school age or under the legal employment age in the country where they operate. Moreover, in no case will Suppliers employ workers under age 15, except for child actors and models employed in advertising or media who are protected by applicable child labor requirements.
Suppliers will employ all employees under their own free will with no one being subjected to bonded or forced labor. This policy applies to not only the supplier’s business operations but also those of their supplier network with which the company conducts its business. Suppliers are prohibited to procure raw material from banned areas and entitles that are in sanction lists. In particular, Suppliers are obliged to conduct extensive due diligence to ensure that none of the components or materials comprising its products originate from the following suppliers: Hoshine Silicon Industry (Shanshan) Co., Ltd, Xinjiang Daqo New Energy Co., Ltd, Xinjiang East Hope Nonferrous Metals Co., Ltd, Xinjiang GCL New Energy Material Technology Co., Ltd, Xinjiang Production and Construction Corps (XPCC), and none from their suppliers in the upstream level is included in the UFLPA Entity List, as mentioned in the following link: https://www.dhs.gov/uflpa-entity-list. OPENAX does not tolerate any form of Forced Labor and requires its Suppliers to comply with all applicable international laws and regulations. These laws include but are not limited to the following:
The protection and promotion of the health of its workers is a top priority for OPENAX. The Supplier shall comply with all national and international standards and laws on occupational safety (in particular safety at work, health protection, working hours) that apply to its location of business. Upon request of Recom Technologies, the Supplier shall
OPENAX believes in doing business with suppliers who share our commitment to protecting the quality of the environment around the world through sound environmental management. Suppliers will comply with all applicable environmental laws and regulations and will promptly develop and implement plans or programs to correct any non-compliant practices. OPENAX requires that the supplier shall also make continuous efforts to reduce their environmental pollution and risks and improve environmental protection within their own sphere of influence on an ongoing basis. The use of resources (in particular energy, water, raw materials and/or (primary) materials) and the environmental impacts (in particular emissions, pollutants, waste) are to be consistently minimized. Suppliers shall seek to reduce waste and adopt responsible measures to minimize and mitigate the environmental impact of their operations.
Water and Waste: The Supplier must embrace the responsible management and stewardship of water and waste and take proactive steps to assess and address pharmaceuticals and personal care products in the environment. Suppliers shall:
Plastics and Packaging: The Supplier must take steps to reduce dependency on single-use plastics and prioritize the improvement of the environmental profile of packaging materials. Suppliers shall, where relevant to their business:
Raw Materials and Conflict Minerals: The Supplier will uphold human rights standards and environmental standards related to materials across the supply chain, work to detect and eliminate conflict mineral sources and to understand and reduce environmental harm or degradation, including in relation to materials that may contribute to deforestation or human rights abuses. ‘Conflict minerals’ refer to metallic minerals, such as tin, tantalum, tungsten, gold and cobalt that were exploited, this produces serious problems regarding human and environmental rights during exploit and sales. Suppliers shall, where relevant to their business:
Climate Action: The Supplier will operate in an environmentally responsible manner to reduce greenhouse gas emissions. Suppliers shall:
Decarbonization: OPENAX is committed to the Paris Agreement (COP 21) and has set a CO2 reduction target throughout its entire product life cycle. As part of the nomination process, the Supplier undertakes to implement measures to reduce its direct and indirect CO2e emissions (including in its 5 upstream value chain).
This includes, for example, the use of green electricity and the use of secondary materials or biomaterials. Compliance with the requirements concerning CO2e emissions reduction is a decisive criterion for OPENAX in the process of selecting its Suppliers. OPENAX expect Suppliers to ensure transparency with regard to their own emissions as well as those of the upstream supply chains (e.g. by using life cycle assessments (LCA)), and to set reduction targets, including targets that apply to their supply chain.
The Suppliers shall ensure that they and their suppliers/partners are in compliance with local laws and regulations on labor protection and environmental protection as well as relevant international treaties, and shall take appropiate steps to prevent, mitigate, terminate or minimize adverse implications on labor protection and the environment through internal rules and regulations. The Supplier shall take all reasonable precautions to ensure that Supplier and each of its vendors or subcontractors complies with requirements consistent with this Code and fulfills the minimum criteria, as listed below;
For OPENAX, the commitment of its Suppliers to meet their social and environmental responsibilities is an indispensable prerequisite for any business relationship. It is therefore expected that the Supplier has established or is implementing a due diligence process with appropriate measures to ensure that its suppliers and subcontractors, in turn, also comply with the standards and rules set out in this document, and takes as minimum the follwing actions:
Risk management: The supplier is expected to implement an appropriate and effective management system for corporate due diligence toward people and the environment in its organization as well as with its direct suppliers. This includes but is not limited to contractual agreements, a supplier policy for sustainable procurement, and audits. The Supplier shall pass on sustainability requirements in accordance with this Supplier Code of Conduct to its suppliers.
Notification and remedy mechanisms: If the Supplier becomes aware that requirements from the Supplier Code of Conduct have been violated in its own business area or in its supply chain, it shall immediately take appropriate remedial action. In case of confirmed violations, the Supplier shall inform OPENAX ([email protected]) immediately of any violation of the obligations arising from this Standard in its own business area or in its supply chain, or of any official investigation procedure in this regard.
OPENAX meets due diligence obligations in the supplier network based on international standards and laws. We review and implement compliance with the expectations and requirements defined in this Supplier Code of Conduct as follows:
Audit and Information Rights. On an ad hoc basis, OPENAX requires collaboration with suppliers and sub-suppliers with the target of achieving traceability and maximum transparency in relevant high-risk supply chains, to the source of origin if needed. Upon request, the Supplier shall fully and truthfully answer questions from OPENAX about compliance with its obligations under 6 this Standard, including its actions, any violations, and grievances.
The Supplier shall also provide relevant documentation upon request and nominate contacts for inqueries. In order to review suppliers’ compliance with the standards set out in this document, OPENAX uses for example, standardized self-assessment questionnaires with requirements relating to nomination, as well as third-party audits, and on-site inspections by sustainability experts appointed by OPENAX.
The selfassessment questionnaires and the audits cover broader content than that specified in this Supplier Code of Conduct. The Supplier shall cooperate to the best of its abilities in responding with honesty to the self-assessment questionnaire and with the audits. Recom Technologies may request further suitable certificates as Supplier verification. Recom Technolgies reserves the right to carry out risk analyses along the supplier’s entire supply chain. This may take the form of audits, for example, by independent third parties appointed by Recom Technologies or internal assessors.
Reporting Channels. In case of (potential) violations of the above-mentioned requirements, Recom Technolgies has implemented a grievance mechanism, which is available by e-mail at [email protected]
Handling of Violations. In the event of non-compliance with the mandatory requirements described in this Supplier Code of Conduct, OPENAX reserves the right to terminate business relationships, provided that no other effective means are available, and further increasing of influence is impossible.
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"At vero eos et accusamus et iusto odio dignissimos ducimus qui blanditiis praesentium voluptatum deleniti atque corrupti quos dolores et quas molestias excepturi sint occaecati cupiditate non provident, similique sunt in culpa qui officia deserunt mollitia animi, id est laborum et dolorum fuga. Et harum quidem rerum facilis est et expedita distinctio. Nam libero tempore, cum soluta nobis est eligendi optio cumque nihil impedit quo minus id quod maxime placeat facere possimus, omnis voluptas assumenda est, omnis dolor repellendus. Temporibus autem quibusdam et aut officiis debitis aut rerum necessitatibus saepe eveniet ut et voluptates repudiandae sint et molestiae non recusandae. Itaque earum rerum hic tenetur a sapiente delectus, ut aut reiciendis voluptatibus maiores alias consequatur aut perferendis doloribus asperiores repellat."
"At vero eos et accusamus et iusto odio dignissimos ducimus qui blanditiis praesentium voluptatum deleniti atque corrupti quos dolores et quas molestias excepturi sint occaecati cupiditate non provident, similique sunt in culpa qui officia deserunt mollitia animi, id est laborum et dolorum fuga. Et harum quidem rerum facilis est et expedita distinctio. Nam libero tempore, cum soluta nobis est eligendi optio cumque nihil impedit quo minus id quod maxime placeat facere possimus, omnis voluptas assumenda est, omnis dolor repellendus. Temporibus autem quibusdam et aut officiis debitis aut rerum necessitatibus saepe eveniet ut et voluptates repudiandae sint et molestiae non recusandae. Itaque earum rerum hic tenetur a sapiente delectus, ut aut reiciendis voluptatibus maiores alias consequatur aut perferendis doloribus asperiores repellat."
"At vero eos et accusamus et iusto odio dignissimos ducimus qui blanditiis praesentium voluptatum deleniti atque corrupti quos dolores et quas molestias excepturi sint occaecati cupiditate non provident, similique sunt in culpa qui officia deserunt mollitia animi, id est laborum et dolorum fuga. Et harum quidem rerum facilis est et expedita distinctio. Nam libero tempore, cum soluta nobis est eligendi optio cumque nihil impedit quo minus id quod maxime placeat facere possimus, omnis voluptas assumenda est, omnis dolor repellendus. Temporibus autem quibusdam et aut officiis debitis aut rerum necessitatibus saepe eveniet ut et voluptates repudiandae sint et molestiae non recusandae. Itaque earum rerum hic tenetur a sapiente delectus, ut aut reiciendis voluptatibus maiores alias consequatur aut perferendis doloribus asperiores repellat."
"At vero eos et accusamus et iusto odio dignissimos ducimus qui blanditiis praesentium voluptatum deleniti atque corrupti quos dolores et quas molestias excepturi sint occaecati cupiditate non provident, similique sunt in culpa qui officia deserunt mollitia animi, id est laborum et dolorum fuga. Et harum quidem rerum facilis est et expedita distinctio. Nam libero tempore, cum soluta nobis est eligendi optio cumque nihil impedit quo minus id quod maxime placeat facere possimus, omnis voluptas assumenda est, omnis dolor repellendus. Temporibus autem quibusdam et aut officiis debitis aut rerum necessitatibus saepe eveniet ut et voluptates repudiandae sint et molestiae non recusandae. Itaque earum rerum hic tenetur a sapiente delectus, ut aut reiciendis voluptatibus maiores alias consequatur aut perferendis doloribus asperiores repellat."